Although the policies contained herein are intended to reflect current rules and policies of the University, users are cautioned that changes or additions may have become effective since the publication of this material. In the event of a conflict, current statements of Board policy contained in the Bylaws, Rules, official minutes, and other pronouncements of the Board or Chancellor, or superseding law, shall prevail.

Administration

Policy

Summary

Date

Administration

This policy designates certain sites on campus where alcoholic beverages may be appropriately served to adult groups and specifies the roles of all involved parties.

7/24/2019

Clarifies guidelines to be followed by student organizations who wish to complete any type of construction project. This policy codifies the process for this type of construction to take place.

4/25/2016

Compliance, Ethics, and Regulatory Affairs

This policy specifies the reporting requirements for UA personnel who know or suspect child abuse.

10/26/2018

This policy provides information to employees when developing internal procedures to help prevent and mitigate a security incident, as well as guidance for reporting a known or suspected security incident.

6/1/2018

This file is provided as a template for formatting FA policies.

7/24/2019

Equal Opportunity Programs

The University of Alabama is committed to compliance with all applicable laws regarding the concept and practice of equal opportunity, non-discrimination and affirmative action in all aspects of employment practice.

5/31/2017

This policy prohibits harassment based on genetic information, race, color, religion, national origin, sex (which include sexual orientation, gender identity, and gender expression), age, disability or veteran status.

12/7/2018

Risk Management

To reduce this financial exposure, the University requires Third Party Entities using University facilities and/or grounds to maintain insurance to reasonably protect the financial interests of the University.

5/7/2019

The purpose of this policy is to confirm those persons entrusted to operate a University vehicle have a driving history that reflects responsible driving behavior and compliance with traffic laws.

7/24/2019

The University of Alabama On-the-Job Injury/Illness Program covers an employee's approved medical expenses and lost wages incurred as a result of an on-the-job injury or on-the-job illness.

1/9/2019

This policy provides guidelines for the operation of electric or gas-powered carts, golf carts and/or similar type vehicles on University of Alabama property.

10/1/2018

Business Information and Technology Resources

Policy

Summary

Date

Building Information Services

This policy sets the circumstances under which building plans may be released to students and other members of the University community.

12/13/2018

Construction Administration

Policy

Summary

Date

Construction

The process of deferred maintenance of UA facilities.

12/1/2010

All maintenance, renovations, and additions must be submitted to the UA greek housing on UA campus.

5/1/2012

The purpose of this policy is to clarify the guidelines to be followed when establishing budgets and expending funds for construction projects.

7/1/2013

Division of Finance and Operations

Policy

Summary

Date

Compliance, Ethics, and Regulatory Affairs

This policy applies to all activities that involve minors and specifies steps that must be taken to ensure the safety of the participants.

8/16/2019

Division of Finance and Operations

This policy sets the standards for policies issued by the Division of Finance and Operations.

1/18/2019

Enterprise Operations

Policy

Summary

Date

Dining Services

The purpose of this policy is to provide a standard method for students to request reasonable accommodations to their meal plan due to food allergies or food-related disabilities.

3/25/2019

The University of Alabama requires first-year students to participate in the Freshman Year Experience, including the Freshman Dining Program. The policy applies to all incoming freshman students who live in on-campus housing.

3/25/2019

University Supply Store

The purpose of this policy is to designate University of Alabama (UA) Supply Store (Supe Store) as the authorized entity to facilitate mercantile activities on UA Campus and to establish procedures for the purchase of UA merchandise for resale.

8/21/2018

Facilities and Grounds

Policy

Summary

Date

Energy Management

This policy serves as a guide to faculty, staff, and students in providing comfortable conditions while being aware of energy conservation.

3/1/2019

Facilities and Grounds

If a bonfire is planned on University property or in connection with a University sponsored or supported event at another location, a review of the plans will be conducted by Facilities and Grounds Operations.

1/18/2019

This policy establishes standards for the care and preservation of the campus tree population.

11/8/2018

The purpose of this policy is to provide standards and guidelines to be followed at all construction, renovation, and building sites on campus to ensure safety of UA forest.

10/12/2017

This policy provides for access to The University of Alabama facilities and grounds, while preserving the primacy of the university?s teaching and research mission.

11/28/2017

The purpose of this policy is to provide guidelines applicable to Game Day Clean-up in order to ensure that all entities, both internal and external, collaborate to keep UA campus functional and beautiful.

10/12/2017

UA topiary elephant's popularity has driven the need for a process to reserve and coordinate staging and appearances at UA functions and events.

10/15/2015

Candles are not permitted for illumination at outdoor UA campus events.

4/6/2015

Logistics and Support Services

This policy provides guidance for identifying, controlling, disposal, and assigning responsibility for University property.

11/15/2018

Finance

Policy

Summary

Date

Finance

This policy covers the use of funds that have been contributed with a stated preference for a Student Organizations' building fund.

6/13/2019

Financial Accounting and Reporting

The purpose of this Policy is to define and discuss the policy related to capital assets.

7/1/2019

The purpose of these post-issuance compliance policies for tax-exempt bonds and federal tax credit bonds issued by The Board of Trustees of UA is to ensure that the UA will be in compliance with requirements of the Internal Revenue Code of 1986.

3/25/2019

Procurement Services

The purpose of this policy is to provide a clear and concise process for implementing contract change orders for all construction projects administered through Financial Affairs.

3/1/2019

The purpose of this policy is to ensure Procurement Services Office employees maintain freedom from influence and exercise independent judgment when making procurement related decisions.

3/25/2019

The purpose of this Policy is to set forth the requirements that must be followed by University of Alabama employees who are purchasing card (P-Card) cardholders.

7/24/2019

The purpose of this policy is to comply with applicable UA policy and guidelines as well as State of Alabama law for the procurement of goods, services, or public works.

3/25/2019

This policy requires all travel and business expenses to adhere to the requirements established by Federal regulations, State laws, and University policies and procedures.

7/24/2019

The purpose of this policy is to address the payment or reimbursement of wireless communication fees incurred by UA employees while conducting UA business and to establish consistent eligibility requirements to be applied to all units.

3/1/2019

Student Account Services

The credit card security policy is designed to address security of cardholder data related to credit card payments taken by the Department of Student Account Services.

7/24/2019

The purpose of this policy is to ensure The University of Alabama is in compliance with federal financial aid, Internal Revenue Service (IRS), student privacy and grants management regulations. This policy applies to all students.

3/25/2019

The purpose of this policy is to define those students eligible to receive athletic event privileges.

7/30/2019

Tax Office

The purpose of this policy is to provide guidelines for distinguishing between employee and independent contractor status, in order to safeguard (UA) and its employees from potential liability related to incorrect classification.

6/13/2019

Human Resources

Policy

Summary

Date

Health Promotion and Wellness

The credit card security policy is to address the security of cardholder data related to credit card payments taken by the Office of Health Promotion and Wellness (OHPW).

12/10/2015

Human Resources

This policy defines University expectations in regard to employee attendance, and provides a mechanism for recording employee absence and tardiness.

11/12/2018

In order to verify the qualifications and backgrounds of individuals before being hired, background investigations will be conducted on final candidates applying for positions at the University.

11/12/2018

This policy is intended to ensure University of Alabama Nonexempt and Professional Nonexempt employees are compensated appropriately in accordance with the Fair Labor Standards Act and University policy.

4/2/2017

This policy defines how regular, non-exempt (hourly) employees are to be compensated when they work during times normal operations are suspended.

11/12/2018

This policy is applicable to those who attain additional job related degrees and the compensation that follows.

8/21/2018

This policy clarifies appropriate student/employee and employee/employee relationships.

7/1/2012

This policy supplements the University's Drug-Free Campus and Work Place Policy to define drug and alcohol testing requirements for Finance and Operations staff and job applicants.

11/12/2018

It applies to behavior that occurs on the University campus, on property owned or controlled by the University, or at University-sponsored or University-supervised activities.

9/17/2018

The purpose of this policy is to provide information about and establish guidelines regarding educational benefits.

1/9/2019

This policy provides guidelines and policies defining the use of the University's electronic media including voice mail, e-mail, the internet, fax machines, hardware, software, etc.

11/12/2018

Through this policy, methods and procedures to correct and educate employees in regard to loss of focus areas or violations of University policy are provided.

11/12/2018

This handbook is intended to provide important information on employment policies, practices, procedures, and resources for University of Alabama employees.

9/1/2017

The purpose of this policy is to provide information and guidance regarding employee service award dates.

11/12/2008

This policy addresses concerns related to visitors in the work place.

11/12/2018

This policy provides employees with a consistent and uniform process for medical leaves of absence.

12/1/2013

This policy provides information and guidance regarding indebtedness of employees.

11/12/2018

This policy requires that all Finance and Operations employees provide an emergency contact to be used during times of disaster or other emergencies.

11/12/2018

This policy outlines the medical coverage options available to an employee and their dependents upon the employee's termination of employment from the University.

11/12/2018

This policy provides general guidance on current provisions of USERRA and Alabama law pertaining to employees requesting a military leave of absence.

11/12/2018

This policy prohibits nepotism in employment at the University and clarifies expectations regarding the management of any actual or perceived conflicts of interest related to nepotism.

11/29/2018

This policy provides information and guidance regarding patents and copyrights of work authored or created in the course of their employment by employees.

11/12/2018

The purpose of this policy is to comply with Presidential Executive Order 13665, effective January 11, 2016. This policy provides guidance with regards to inquiries, discussions, or disclosures by an employee or applicant with regard to pay.

4/19/2019

This policy sets guidelines for the maintenance and accuracy of the official personnel files for employees of the University.

11/12/2018

The Division of Finance and Operations requires drug screening of individuals in safety sensitive positions.

11/12/2018

This policy provides guidance regarding the professional appearance of employees.

11/12/2018

The University of Alabama recognizes that individuals with disabilities (and/or disabled veterans) may need reasonable accommodations to have equally effective opportunities to participate in employment.

6/13/2019

This policy provides general guidance to University employees who wish to be re-employed at the University after their retirement.

11/12/2018

The purpose of this policy is to provide the campus with a healthy and smoke-free environment.

11/12/2018

This policy protects University employees from solicitation efforts of unauthorized people with working on the University campus.

11/12/2018

This policy defines the staff dispute resolution process to ensure prompt and impartial consideration of concerns raised by active UA staff employees.

11/1/2006

This policy sets guidelines for supplemental compensation for full-time staff members.

11/12/2018

The Student Employment Policy has been established to define guidelines for undergraduate students who are employed in Student Assistant positions at The University of Alabama.

2/12/2018

This policy is designed to give specific guidance regarding supplemental pay to exempt employees in the Division of Finance and Operations.

11/12/2018

This policy provides guidance related to the reorganization or discontinuance of University programs based on business necessity.

11/12/2018

Public Safety

Policy

Summary

Date

UA Police Department

The University of Alabama seeks to maintain a welcoming and safe educational environment for students, employees, and visitors, and adopts this policy for possession of dangerous weapons and firearms on campus and at events.

12/13/2018

This policy defines the administration and use of compensatory (comp) time for all non-exempt University of Alabama Police Department (UAPD) employees.

7/8/2019

Shared Administrative Services

Policy

Summary

Date

Shared Administrative Services

The purpose of this policy is to address the protection of credit card data, and it applies to all UA employees that handle payment by credit card for the use of Boone Cabin.

1/9/2019

The purpose of this policy is to address the protection of credit card data. This policy applies to all Campus Mail Service employees who handle payments by credit card.

1/9/2019

The purpose of this policy is to address the protection of credit card data. It applies to all Capstone Village employees that handle payment by credit card.

1/9/2019

Explains the process of a construction project completion and closeout.

12/4/2015

The purpose of this policy is to provide additional guidance and procedures for cost allocations associated with construction projects.

1/18/2019

The purpose of this policy is to provide specific guidance for utility reimbursement for all agreements and contracts for University and non-University entities.

1/18/2019