Although the policies contained herein are intended to reflect current rules and policies of the University, users are cautioned that changes or additions may have become effective since the publication of this material. In the event of a conflict, current statements of Board policy contained in the Bylaws, Rules, official minutes, and other pronouncements of the Board or Chancellor, or superseding law, shall prevail.

Administration

Policy

Summary

Date

Administration

This policy designates certain sites on campus where alcoholic beverages may be appropriately served to adult groups and specifies the roles of all involved parties.

7/24/2019

Clarifies guidelines to be followed by student organizations who wish to complete any type of construction project. This policy codifies the process for this type of construction to take place.

4/25/2016

Compliance, Ethics, and Regulatory Affairs

This policy specifies the reporting requirements for UA personnel who know or suspect child abuse.

10/21/2020

This policy provides information to employees when developing internal procedures to help prevent and mitigate a security incident, as well as guidance for reporting a known or suspected security incident.

5/11/2021

The purpose of this policy is the ensure that The University of Alabama (UA) and the UA community acquire and operate UAS efficiently, safely, ethically, and in adherence to applicable laws and regulations.

12/9/2020

This policy establishes requirements for those external entities (third parties) who offer or conduct any activities or programs that include minors (Youth Programs) on the University of Alabama campus or on behalf of the University.

3/8/2021

This policy establishes requirements for those in the University community who work with any activities or programs that include minors.

3/10/2021

Environmental Health and Safety

This policy establishes protocols for times when fire alarms must be temporarily disconnected or bypassed due to building maintenance, renovation, or special events.

9/25/2019

Equal Opportunity Programs

The University of Alabama is committed to compliance with all applicable laws regarding the concept and practice of equal opportunity, non-discrimination and affirmative action in all aspects of employment practice.

11/23/2020

This policy prohibits harassment based on genetic information, race, color, religion, national origin, sex (which include sexual orientation, gender identity, and gender expression), age, disability or veteran status.

12/7/2018

Risk Management

To reduce this financial exposure, the University requires Third Party Entities using University facilities and/or grounds to maintain insurance to reasonably protect the financial interests of the University.

5/7/2019

The purpose of this policy is to confirm those persons entrusted to operate a University vehicle have a driving history that reflects responsible driving behavior and compliance with traffic laws.

8/14/2020

The University of Alabama On-the-Job Injury/Illness Program covers an employee's approved medical expenses and lost wages incurred as a result of an on-the-job injury or on-the-job illness.

1/9/2019

This policy provides guidelines for the operation of electric or gas-powered carts, golf carts and/or similar type vehicles on University of Alabama property.

10/1/2018

Title IX

This policy defines Prohibited Conduct, prohibits related retaliation; provides reporting requirements for designated University employees; and identifies reporting procedures for individuals who have knowledge of an alleged violation.

8/14/2020

Business Information and Technology Resources

Policy

Summary

Date

Building Information Services

This policy sets the circumstances under which building plans may be released to students and other members of the University community.

12/13/2018

Campus Development

Policy

Summary

Date

Construction

The process of deferred maintenance of UA facilities.

12/1/2010

All maintenance, renovations, and additions must be submitted to the UA greek housing on UA campus.

5/1/2012

The purpose of this policy is to clarify the guidelines to be followed when establishing budgets and expending funds for construction projects.

7/1/2013

Division of Finance and Operations

Policy

Summary

Date

Division of Finance and Operations

This policy sets the standards for policies issued by the Division of Finance and Operations.

2/2/2021

Enterprise Operations

Policy

Summary

Date

Dining Services

The purpose of this policy is to provide a standard method for students to request reasonable accommodations to their meal plan due to food allergies or food-related disabilities.

2/2/2021

The University of Alabama requires students living in on-campus housing to participate in the Residential On-Campus Meal Plan Program.

8/10/2021

University Supply Store

The purpose of this policy is to designate University of Alabama (UA) Supply Store (Supe Store) as the authorized entity to facilitate mercantile activities on UA Campus and to establish procedures for the purchase of UA merchandise for resale.

7/1/2020

Facilities and Grounds

Policy

Summary

Date

Energy Management

This policy serves as a guide to faculty, staff, and students in providing comfortable conditions while being aware of energy conservation.

3/1/2019

Facilities and Grounds

If a bonfire is planned on University property or in connection with a University sponsored or supported event at another location, a review of the plans will be conducted by Facilities and Grounds Operations.

1/26/2018

This policy establishes standards for the care and preservation of the campus tree population.

11/8/2018

The purpose of this policy is to provide standards and guidelines to be followed at all construction, renovation, and building sites on campus to ensure safety of UA forest.

10/21/2019

The purpose of this policy is to define the administration and use of compensatory (comp) time for all non-exempt Facilities and Grounds employees.

7/19/2019

This policy provides for access to The University of Alabama facilities and grounds, while preserving the primacy of the university's teaching and research mission.

7/1/2020

The purpose of this policy is to provide guidelines applicable to Game Day Clean-up in order to ensure that all entities, both internal and external, collaborate to keep UA campus functional and beautiful.

10/12/2017

Candles are not permitted for illumination at outdoor UA campus events.

4/6/2015

Logistics and Support Services

This policy provides guidance for identifying, controlling, disposal, and assigning responsibility for University property.

11/17/2020

Finance

Policy

Summary

Date

Finance

The purpose of these post-issuance compliance policies for tax-exempt bonds and federal tax credit bonds issued by The Board of Trustees of UA is to ensure that the UA will be in compliance with requirements of the Internal Revenue Code of 1986.

9/11/2020

This policy covers the use of funds that have been contributed with a stated preference for a Student Organizations' building fund.

6/13/2019

Financial Accounting and Reporting

The purpose of this Policy is to define and discuss the policy related to capital assets.

12/9/2020

Procurement Services

The purpose of this policy is to provide a clear and concise process for implementing contract change orders for all construction projects administered through Financial Affairs.

3/1/2019

The purpose of this policy is to state that all procurement of public works and professional services related thereto will be done in compliance with all applicable state or federal law.

10/22/2020

The purpose of this policy is to define the parameters for creating a University contract; describe the review and approval process; and designate who is authorized to negotiate and execute those contracts.

10/22/2020

The purpose of this policy is to ensure Procurement Services Office employees maintain freedom from influence and exercise independent judgment when making procurement related decisions.

2/7/2020

The purpose of this policy is to provide a clear and concise understanding for interior finish and furniture selection within the built environment on the UA Campus.

10/22/2020

The purpose of this Policy is to set forth the requirements that must be followed by University of Alabama employees who are purchasing card (P-Card) cardholders.

7/24/2019

The purpose of this policy is to comply with applicable UA policy and guidelines as well as State of Alabama law for the procurement of goods, services, or public works.

1/27/2020

This policy requires all travel and business expenses to adhere to the requirements established by Federal regulations, State laws, and University policies and procedures.

7/24/2019

The purpose of this policy is to address the payment or reimbursement of wireless communication fees incurred by UA employees while conducting UA business and to establish consistent eligibility requirements to be applied to all units.

1/14/2020

Student Account Services

The credit card security policy is designed to address security of cardholder data related to credit card payments taken by the Department of Student Account Services.

7/24/2019

The purpose of this policy is to ensure The University of Alabama is in compliance with federal financial aid, Internal Revenue Service (IRS), student privacy and grants management regulations. This policy applies to all students.

3/25/2019

This policy is provided to promote effective administration of revenue generation throughout the University.

3/16/2021

The purpose of this policy is to define those students eligible to receive athletic event privileges.

7/30/2019

Tax Office

The purpose of this policy is to provide guidelines for distinguishing between employee and independent contractor status, in order to safeguard (UA) and its employees from potential liability related to incorrect classification.

6/13/2019

Human Resources

Policy

Summary

Date

Human Resources

This policy defines University expectations in regard to employee attendance, and provides a mechanism for recording employee absence and tardiness.

2/2/2021

In order to verify the qualifications and backgrounds of individuals before being hired, background investigations will be conducted on final candidates applying for positions at the University.

2/2/2021

This policy is intended to ensure University of Alabama Nonexempt and Professional Nonexempt employees are compensated appropriately in accordance with the Fair Labor Standards Act and University policy.

4/2/2017

This policy defines how regular, non-exempt (hourly) employees are to be compensated when they work during times normal operations are suspended.

11/12/2018

This policy is applicable to those who attain additional job related degrees and the compensation that follows.

8/21/2018

The purpose of this policy is to clarify appropriate student/employee and employee/employee relationships.

1/15/2020

This policy supplements the University's Drug-Free Campus and Work Place Policy to define drug and alcohol testing requirements for Finance and Operations staff and job applicants.

11/12/2018

This policy applies to drug and alcohol use that occurs on the University campus, on property owned or controlled by the University, or at University-sponsored or University-supervised activities.

9/20/2021

The purpose of this policy is to provide information about and establish guidelines regarding educational benefits.

1/9/2019

This policy provides guidelines and policies defining the use of the University's electronic media including voice mail, e-mail, the internet, fax machines, hardware, software, etc.

11/12/2018

Through this policy, methods and procedures to correct and educate employees in regard to loss of focus areas or violations of University policy are provided.

11/12/2018

This handbook is intended to provide important information on employment policies, practices, procedures, and resources for University of Alabama employees.

12/15/2020

The purpose of this policy is to provide information and guidance regarding employee service award dates.

11/12/2008

This policy addresses concerns related to visitors in the work place.

11/12/2018

This policy provides employees with a consistent and uniform process for medical leaves of absence.

9/11/2019

This policy provides information and guidance regarding indebtedness of employees.

11/12/2018

This policy outlines the medical coverage options available to an employee and their dependents upon the employee's termination of employment from the University.

11/12/2018

This policy provides general guidance on current provisions of USERRA and Alabama law pertaining to employees requesting a military leave of absence.

9/11/2019

This policy prohibits nepotism in employment at the University and clarifies expectations regarding the management of any actual or perceived conflicts of interest related to nepotism.

11/29/2018

This policy provides information and guidance regarding patents and copyrights of work authored or created in the course of their employment by employees.

5/7/2020

The purpose of this policy is to comply with Presidential Executive Order 13665, effective January 11, 2016. This policy provides guidance with regards to inquiries, discussions, or disclosures by an employee or applicant with regard to pay.

4/19/2019

This policy sets guidelines for the maintenance and accuracy of the official personnel files for employees of the University.

11/12/2018

The Division of Finance and Operations requires drug screening of individuals in safety sensitive positions.

11/12/2018

This policy establishes standards for unpaid pregnancy recovery leave.

9/9/2019

This policy provides guidance regarding the professional appearance of employees.

11/12/2018

The University of Alabama recognizes that individuals with disabilities (and/or disabled veterans) may need reasonable accommodations to have equally effective opportunities to participate in employment.

12/9/2020

This policy provides general guidance to University employees who wish to be re-employed at the University after their retirement.

11/12/2018

The purpose of this policy is to provide the campus with a healthy and smoke-free environment.

2/2/2021

This policy protects University employees from solicitation efforts of unauthorized people with working on the University campus.

2/2/2021

This policy defines the staff dispute resolution process to ensure prompt and impartial consideration of concerns raised by active UA staff employees.

11/1/2006

This policy sets guidelines for supplemental compensation for full-time staff members.

11/12/2018

The Student Employment Policy has been established to define guidelines for undergraduate students who are employed in Student Assistant positions at The University of Alabama.

8/13/2019

This policy provides guidance related to the reorganization or discontinuance of University programs based on business necessity.

11/12/2018

Public Safety

Policy

Summary

Date

Fleet Services

The purpose of this policy is to establish guidelines pertaining to the purchase of fuel for UA owned vehicles.

7/13/2020

The purpose of this policy is to set forth the process for disposal of vehicles, boats, and utility carts owned by The University of Alabama while maintaining compliance with state and federal law.

7/13/2020

Public Safety

The Public Safety and Emergency Management Policy defines the organizational structure for the Department of Public Safety and the emergency management program.

9/15/2020

Transit/Transportation Services

This policy defines the conditions under which automotive service technicians and supervisors may be reimbursed for tools.

This policy provides guidelines for employees in the Transit department regarding external employment to avoid potential conflicts of interest and to ensure the safety of our drivers and the campus community.

10/1/2019

UA Police Department

The University of Alabama seeks to maintain a welcoming and safe educational environment for students, employees, and visitors, and adopts this policy for possession of dangerous weapons and firearms on campus and at events.

12/13/2018

This policy defines the administration and use of compensatory (comp) time for all non-exempt University of Alabama Police Department (UAPD) employees.

7/8/2019

Shared Administrative Services

Policy

Summary

Date

Shared Administrative Services

Explains the process of a construction project completion and closeout.

12/4/2015

The purpose of this policy is to provide additional guidance and procedures for cost allocations associated with construction projects.

2/7/2020

The purpose of this policy is to establish guidelines for the issuance, maintenance, return and disposal of University provided work uniforms and professional wear.

5/12/2020

The purpose of this policy is to provide specific guidance for utility reimbursement for all agreements and contracts for University and non-University entities.

1/18/2019